MINUTES OF THE SECOND MEETING OF THE GRANTS COMMITTEE

FOR THE SCHEME OF FINANCIAL ASSISTANCE FOR PRESERVATION

OF MANUSCRIPTS/ RARE BOOKS TO NON-GOVERNMENTAL

ORGANIZATIONS/ INDIVIDUALS. 2010-2011

(2 DECEMBER 2010)

NATIONAL ARCHIVES OF INDIA

minutes of the second meeting of the grants committee for

the scheme of financial assistance for preservation of

manuscripts/ rare books to non-governmental organizations/ Individual.

2010-2011

A meeting of the Grants Committee for the above scheme was held on 2 December 2010 in National Archives of India, New Delhi under the Chairpersonship of Dr (Ms) T. Kumar, Joint Secretary, Ministry of Culture, Government of India:

The following members were present:

1. Prof. Mushirul Hasan, Member

Director General,

National Archives of India,

Janpath, New Delhi-110 001

Ms. Anita Sinha Member

Director (A&A)

Ministry of Culture

Shastri Bhawan, New Delhi-110 001

3. Dr. Ramesh Chander Gaur, Member

(Representative),

Indira Gandhi Naitonal Centre for the Arts.

Janpath, New Delhi-110 001

4. Ms. Jayshree Sharma, Member

Director (E&PR)

(Representative),

National Musuem,

Janpath, New Delhi – 110 001

5. Dr. Ajay Kumar Mishra, Member

Assistant Professor,

(Representative)

Rashtriya Sanskrit Sansthan,

56-57, Institutional Area,

D-Block, Janakpuri, New Delhi-110 058

6. Dr. Sanjay Garg Member Secretary

Deputy Director of Archives

National Archives of India,

Janpath, New Delhi-110 001

Welcoming the Members, the Chairperson apprised them of the aims and objectives of the scheme and also the maximum limit of the Financial Assistance admissible under the scheme. She also informed that a comprehensive review of the scheme is already underway and the present meeting has

been convened primarily to clear cases already received in the National Archives of India. Subsequently, the Agenda items were taken up for consideration and the following decisions taken:

Part A

Sixteen proposals that were complete in all respects were taken for consideration and the following decisions were taken:

1. Grants Committee recommended a total grant of s`8,32,000/- (` Eight Lakhs Thirty Two Thousand only) to 8 NGOs which includes grantees matching share of `2,08,000/- (` Two Lakhs Eight Thousand only) @ 25% and Central share of `6,24,000/- (` Six Lakhs Twenty Four Thousand only) @ 75% of the grant amount. (For details please see Annexure-I).

2. The Grants Committee did not recommend Financial Assistance to 8 Individuals of Part A of the Agenda as the financial proposals submitted by them were not found suitable according to the scope of the scheme (For details please see Annexure-II).

Part B

The Committee did not recommend financial assistance to 1 NGO and 1 Individual (incomplete proposals) of part B of the Agenda due to pending utilization certificates, non-receipt of State Archives/ SLSC recommendation and in the absence of any specific information about the financial proposals. (For details please see Annexure-II).

The Grants Committee unanimously decided that the individual grantees may approach for financial assistance to Indian Council Historical Research and National Manuscripts Mission, New Delhi for Preservation of Manuscripts and Rare Books which are housed in their custody.

The meeting concluded with a Vote of Thanks to the Chair.

(Dr. Sanjay Garg)

Deputy Director, National Archives of India and Member Secretary, Grants Committee.

(Dr. (Ms) T. Kumar)

Joint Secretary, Ministry of Culture

and Chairperson, Grants Committee.

ANNEXURE I

Financial Assistance under the Scheme “Financial Assistance for Preservation of Manuscripts/ Rare Books”

to Voluntary Organizations recommended during 2010-2011 (Second Meeting)

Sr. No	Name of organization/Individual	Total Project cost	Sanctioned Central Govt. Share	Purpose	Remarks
1.	ASSAM The Secretary, Jakhalabandha Satra Cultural Academy, Amolapatty, Kollongpar, J.B. Road, Nagaon-782 001 Assam F.No.31-1(25)/2010-Grants	`43,000/-	`32,250/-	1. Book Self with glass door (2Nos)@6500x2: `13,000/- 2. Fire extinguisher (1Nos) : `2,500/- 3. Repair of Books and old manuscripts : `10,000/- 4. Item required for cleaning of manuscripts (Brush, Towel, Thread, Nepthelin & Silica Gel powder etc.) : `9,500/- 5. Tissue paper : `5,000/- 6. Red Sola (cloth) 100 Metre : `3,000/-
2.	KIRAN NGO Ward No.11, KB Road, Lakhimpur-787 001 Assam F.No.31-1(26)/2010-Grants	`20,000/-	`15,000/-	1. Two Steel Almirahs for Preservation of Books: `10,000/- 2. Preservation Material and Chemicals. : `10,000/-
3	Village Council, A Social Mission, Vill. & P.O. Aibheti, Dist. Nagaon -782 002 Assam F.No.31-1(27)/20109-Grants	`80,000/-	`60,000/-	1. Two Steel Almirahs for preservation of Books : `10,000/- 2. Cost of publication of Two books viz. 1. Chur Dhara Cuchuwa. (Written in 14 Century). 2. Tantra Puthi (Worship Mantra to the God Bishnu) (Editing, Translation, Evaluation and press copy to be done under the supervision of the expert on behalf of the society : `60,000/- 3. Preservation material and Chemicals : `10,000/-

4	ASSAM Secretary, Pragatishil Janakalyan Samity, Vil. Amayapur, P.O. Bagal’s Road Chowk, Dist. Nalbari-781348 Assam F.No.31-1(28)/2010-Grants	`65,000/-	`48,750/-	1. Printing of catalogue : `40,000/- 2. Binding : `20,000/- 3. Medicine for Preservation and others : `5,000/-
5	GUJARAT The Director, Dr. Dolarrai Mankad, Centre for Indological Studies & Research, Shri Vidyamandal-Gangajala Vidyapith-Aliabada-361 110. Dist. Jamnagar Gujarat F.No.31-1(29)/2010-Grants	`1,84,000/-	`1,38,000/-	1. Steel Cup Board No.13 : `1,04,000/- 2. Fire Execution No.9 : `49,000/- 3. Fumigation Chamber No.4. : `21,000/- 4. Catalogue Cabinet No.1 : `10,000/-
6	The Director, Theatre Media Centre, Opp. Muktidham, Near New Ranip, GST-Chenpur Road, P.O. Digvijay Nagar, Ahmedabad-382 470 Gujarat F.No.31-1(30)/2010-Grants	`1,00,000/-	`75,000/-	1. Steel Cupboards 4 Nos. x `7000 : `28,000/- 2. Binding of Old Books & Manuscripts : `10,000/- 3. Restoration of Manuscripts : `22,000/- 4. Cataloguing : `20,000/- 5. Printing of Catalogue : `20,000/-
7	Hazrat Pir Mohammed Shah Library & Research Centre, Pir Mohammed Shah Road, Ahmedabad-380 001 Gujarat F.No.31-1(33)/2010-Grants	`1,40,000/-	`1,05,000/-	1. Cataloging of Manuscripts of Persian & Arabic Preserved in our library. Their editing, assessing deciphering, etc. approx Cost. : `1,00,000/- 2. Remuneration of Experts Services towards preservation and conservation of Mss. persons to be engaged on temp. basis : `30,000/- 3. 4 Nos. Steel Cupboards for storing of manuscripts and books : `10,000/-

KERALA

Folkland,

International Centre for Folklore and Culture,

Elambachi-P.O,

Trikaripur,

Dist. Kasargod-671 311

Kerala

F.No.31-1(31)/2010-Grants

`2,00,000/-

`1,50,000/-

Expenditure for Classification and Cataloguing.

1. Remuneration for the experts 5000x3x9month: `1,35,000/-

2. Cost for chemicals & Cardboard mound. : `20,000/-

3. Remuneration for conservation experts (5000x3) : `15,000/-

4. Cost for wooden Almirah: `30,000/-

ANNEXURE – II

Names of the Organizations / Individuals to whom Financial Assistance has not been recommended

during 2010-2011 Part (A &B of Agenda)

Sr. No.	Name of the Organizations/ Institutions / Individuals	Reasons
1	ASSAM Shri Prasun Barman Lecturer, Department of Bengali, Cotton College, Guwahati-781 001 Assam (Individual) F.31-1(16)/2010-Grants	Rejected as the financial proposal submitted by the grantee does not fulfill the objectives of the scheme. The proposal were also not found convincing and suitable according the scope of the scheme.
2	Shri Tileswar Mohan, Bokata Parijat, Sivasagar, P.O. Hologuri, P.S. Nemuguri-785673 Assam (Individual) F.No.31-1(17)/2010-Grants	Rejected as the financial proposal submitted by the grantee does not fulfill the objectives of the scheme. The proposal were also not found convincing and suitable according the scope of the scheme.
3	Prof. Jogendra Nath Phukan (Retd. Professor), Gauhati University, Lakshmi Mandir, Byelane1, House No.17, Beltola, Guwahati-781 028 Assam (Individual) F.31-1(18)/2010-Grants	Rejected as the financial proposal submitted by the grantee does not fulfill the objectives of the scheme. The proposal were also not found convincing and suitable according the scope of the scheme.
4	Ms. Ye Hom Buragohain, Kailash Bhawan, Bhetapara, Guwahati-781 028 Assam (Individual) F.No.31-1(20)/2010-Grants	Rejected as the financial proposal submitted by the grantee does not fulfill the objectives of the scheme. The proposal were also not found convincing and suitable according the scope of the scheme.
5	Sh. Lohit Ch. Dev. Goswami, Kundil Nagar, House No.24, Near SBI Colonies, Sarumatoria, Guwahati-781 006 Assam (Individual) F.No.31-1(13)/2010-Grants	Rejected as the financial proposal submitted by the grantee does not fulfill the objectives of the scheme. The proposal were also not found convincing and suitable according the scope of the scheme.

Sr. No.	Name of the Organizations/ Institutions / Individuals	Reasons
6	ASSAM Shri Hridayananda Gogoi, Mon Akashi Path, Jyoti Nagar, P.O. Bamuni Maidam, Guwahati-781 021 Assam (Individual) F.No.31-1(22)/2010-Grants	Rejected as the proposal was not covered under the scope of the scheme.
7	Shri Mridu Moucham Bora. S/o Khagen Bora, Vill. – Athgaon, P.O. Dhing, Dist.- Nagaon-782123 Assam (Individual) F.No.31-1(23)/2010-Grants	Rejected as the financial proposal submitted by the grantee does not fulfill the objectives of the scheme. The proposal were also not found convincing and suitable according the scope of the scheme.
8	Sri Prasanta Saikia, Vil. Kamar Gaon, P.O. Potiya, Majuli, Dist. Jorhat-785 106 Assam (Individual) F.No.31-1(24)/2010-Grants	Rejected as the financial proposal submitted by the grantee does not fulfill the objectives of the scheme. The proposal were also not found convincing and suitable according the scope of the scheme.
9	Shri Nalin Barpuzari, Chandrakanta Path, Nimati Road, Dist.-Jorhat, Assam-785 001 (Individual) F.No.31-1(19)/2010-Grants	Rejected due to pending utilization certificate for the 1^st installment of grant of `30,000/- given earlier during 2008-09 out of the total sanctioned grant of `60,000/-
10	MAHARASHTRA Liberal Friends Association, Swastik Nagar, Badnera Road, Amravati, Dist.- Amravati-444607 Maharashtra F.No.31-1(32)/2010-Grant	Rejected due to pending utilization certificates for the grants of `30,000/- and `45,000/- given earlier in March 2006 and March 2007 respectively.